Content is one of the most critical components of a marketing plan. In order for your content to be as effective as possible, you must have a plan. Content governance refers to a system that helps you determine how the content for a business is created and published. It ensures that content is used properly, and it can expand the reach of your content, ensuring that it is seen by the audience that it is intended for.
It’s no secret that content is one of the most important tools in marketing tool box; however, creating great content – and enough of it – and ensuring that it is as visible as possible requires some planning. Content governance can help you achieve your goals, boost the quality and reach of your content, and increase your overall success.
Content governance refers to a system, or a set of specific guidelines, that help you determine how your content is create and published. Essentially, it is the detailed management of content style and delivery, in addition to the execution of tactics regarding content strategy for the long term.
Content governance can be thought of as a structure that helps to:
A lot of people regard governance as a specific phase of content strategy, very much like planning and creating. However, governance really belongs at the top of a content strategy. Why? – Because governance offers key benefits that are crucial for a successful content strategy.
Some of the most important benefits of content governance include the following:
Essentially, a properly designed and well executed content governance system can help you leverage the knowledge of the people within your organization to create more diverse and more dynamic content.
There are several tools that can be used in content governance. These tools can include some or all of the following:
By utilizing these tools, governance can be properly executed and a content strategy plan will have much greater success.
You don’t have to use all of the above-mentioned tools for your organization’s content governance. There may be some tools that will work better for your goals, and some that will prove to be ineffective.
In order to determine which content governance tools you should use, you need to take the attitude and culture of your organization into consideration. For example, if your work environment is generally supportive of trying out new things, then introducing the concept of content governance to your colleagues probably won’t be very difficult. However, if those in your company are opposed to change, introducing the concept might be a bit tricky.
The most successful content governance system begins before one word has been written or a single pixel has been pushed. You should create a specific set of expectations and goals that everyone who is involved with content creation and publishing thoroughly understands right from the get-go.
You can execute a successful content governance system by doing the following: