Press release
Convert PDF to Word While Keeping Tables and Formatting Intact
Why Formatting Fails in Standard Conversions
PDF and Word handle content differently:
Tables become text boxes: Losing cell structure and data alignment
Multi-column layouts flatten: Converting to single text blocks
Fonts get replaced: Original typefaces default to Calibri/Arial
Page elements scatter: Headers/footers detach from document flow
Step-by-Step Method for Flawless Conversion
1. Use Specialized Conversion Tools
For guaranteed results:
Visit Pdf to Word https://pdf.wps.com/convert-pdf-to-word/
Upload your PDF file
Enable "Advanced Layout Preservation"
Check "Keep Tables and Formatting" option
Click Convert and download
Preserves:
Table borders and cell merges
Column layouts and text flow
Original fonts and spacing
Page headers/footers
2. Microsoft Word Conversion (Manual Fixes Required)
Open Word > File > Open > Select PDF
When warned about conversion, click OK
Post-conversion fixes:
Restore tables: Select text > Insert > Table > Convert Text to Table
Fix columns: Layout > Columns > Select original count
Rebuild headers: Double-click top margin > paste original content
Formatting Preservation Checklist
Before Converting:
☑️ Open PDF and note table dimensions (rows x columns)
☑️ Document font names in headers/body
☑️ Check multi-column section breaks
After Converting:
☑️ Validate table structures with test data
☑️ Match original PDF line/page breaks
☑️ Confirm hyperlinks work (Ctrl+Click)
5 Pro Techniques for Complex Documents
Nested Tables:
Convert using Pdf to Word's https://pdf.wps.com/convert-pdf-to-word/ "Retain Table Hierarchy" option
Shaded Cells:
After conversion: Select cells > Table Design > Shading
Rotated Text:
Convert with "Detect Text Orientation" enabled
Split Tables Across Pages:
Preserve via: Table Properties > Row > Uncheck "Allow row to break across pages"
Formulas in Tables:
Enable "Convert Equations" during conversion
When to Consider Alternatives
If you need:
Enterprise-scale conversions: Use the Office deployment tool to deploy mass conversion utilities
Command-line automation: Implement PowerShell scripts with Adobe Acrobat
Template standardization: Combine conversion with Office deployment tool XML configurations
FAQs: Preserving Formatting
Q1: Why do table borders disappear during conversion?
Most converters strip "non-essential" elements. Use tools with explicit border retention options.
Q2: Can I keep shaded table cells?
Yes. Enable "Retain Cell Shading" in advanced settings before converting.
Q3: Why do multi-column documents become single columns?
Use converters that analyze layout via "Document Structure Detection."
Q4: How to preserve page numbers in footers?
Convert with "Header/Footer Recognition" enabled. Manually insert PAGE fields if missing.
Q5: Can I convert 100+ page reports perfectly?
Yes. Desktop tools like WPS handle large files better than browser-based converters.
Q6: Why does text overflow page margins?
Original PDFs often lack true margins. After conversion: Layout > Margins > Custom.
Q7: Do merged cells remain merged after conversion?
Only with advanced OCR tools that detect cell spanning.
Q18: Can I convert while keeping track changes?
No. Convert first, then use Review > Track Changes in Word.
Final Recommendation
For mission-critical documents:
Always pre-scan: Review PDF complexity before conversion
Use specialized tools: Prioritize format preservation over speed
Verify with samples: Test 3-page sections before full conversion
Contact Sky Bloom IT: sales@businesstogrow.co.uk
Sky Bloom IT is a trusted guest post agency helping businesses boost their online presence through high-quality, niche-relevant guest posting. We connect brands with authoritative websites to build strong backlinks, improve SEO, and drive targeted traffic. With genuine outreach and quality content, we help your brand grow organically. Let your brand bloom with us!
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