Scheduling Wizard Brings Managed, ACGME-Compliant Scheduling to Residency Programs Ahead of the July Chief-Resident Transition

Every July, new chief residents inherit their program's scheduling with no training and lose a year of institutional knowledge overnight. Scheduling Wizard - the YC-backed (W26) managed scheduling service used by physician programs at Mass General, Johns Hopkins, UT Southwestern, and UCSF - delivers complete, ACGME-compliant Block, Call, Clinic, and Attending schedules so programs offload the work entirely instead of rebuilding it from a spreadsheet each year.
SAN FRANCISCO - June 12, 2026 - Scheduling Wizard, the Y Combinator-backed (W26) managed scheduling service used by physician programs at Mass General, Johns Hopkins, UT Southwestern, and UCSF, is delivering finished, ACGME-compliant Block, Call, Clinic, and Attending schedules to residency and fellowship programs [https://schedulingwiz.com/uses/residency-scheduling-software] ahead of the July 1 academic-year transition - the point each year when scheduling duties land on an incoming chief resident with no training for the job.

The churn repeats every year. Each July, new chief residents take over scheduling duties for their program with little or no training, and the scheduling knowledge built up by the outgoing chief largely leaves with them. For a single program, building Block, Call, Clinic, and Attending schedules [https://schedulingwiz.com/blog/residency-block-schedule-tools] by hand can take hundreds of hours a year on top of clinical work, and a single missed duty-hour rule can become an accreditation problem.

Founded in 2024, Scheduling Wizard works differently from self-service scheduling software. Programs don't get a tool to learn; they get a finished product. They submit their constraints - rotations, call rules, vacation requests, subspecialty requirements - and Scheduling Wizard's team uses a proprietary mathematical optimization engine [https://schedulingwiz.com/uses/automated-physician-scheduling] to generate a complete schedule. ACGME duty-hour rules are built into the engine as hard constraints, so the schedule comes out compliant instead of getting checked for violations afterward. The finished schedule is delivered as an Excel file that programs can upload into the viewing tools they already use, such as Amion or QGenda.

The service is built specifically for graduate medical education, not adapted from a general workforce tool. Scheduling Wizard handles physician scheduling for 20 departments across 16 hospitals, including several of the top academic medical centers in the country. Those programs span specialties from internal medicine and general surgery [https://schedulingwiz.com/uses/surgery-residency-scheduling] to neurology, emergency medicine, psychiatry, and neurocritical care. Because the scheduling logic lives with Scheduling Wizard, a program's approach carries over from one year to the next instead of resetting every July.

"Most programs hand the scheduling job to a chief resident who's never done it before, every single July," said Sam Oberly, CEO and co-founder of Scheduling Wizard. "The new chief rebuilds it from a spreadsheet at midnight, and the program loses a year of hard-won scheduling knowledge the moment the last chief graduates. We take that whole job off their plate - programs send us their constraints, we send back a finished, compliant schedule. The chief gets to be a doctor."

The July transition arrives during a period of change in ACGME requirements. In February 2026, the ACGME approved an interim revision that suspended enforcement of several Common Program Requirements pending a larger revision still under review. A separate proposed change to Section VI [https://schedulingwiz.com/blog/specialty-hour-rules-acgme] would require at-home, or pager, call to count toward the 80-hour weekly limit and would remove the additional hours currently allowed for transitions of care. If adopted, those changes would require many programs to restructure their call schedules to stay compliant, adding to the burden already facing incoming chiefs.

Scheduling Wizard's managed service is available now to residency and fellowship programs preparing schedules for the 2026-2027 academic year.

About Scheduling Wizard

Scheduling Wizard is a Y Combinator-backed (W26) managed scheduling service for medical residency and fellowship programs. Founded in 2024 by Sam Oberly, Abdelrahman Hamimi, and Zachary Dermody, the company delivers complete, ACGME-compliant Block, Call, Clinic, and Attending schedules using a proprietary mathematical optimization engine. Programs submit their constraints and receive finished schedules as Excel files, with no scheduling software to learn or operate. Scheduling Wizard works with physician programs at Mass General, Johns Hopkins, UT Southwestern, UCSF, and other academic health systems.

Media Contact: Scheduling Wizard - founders@schedulingwiz.com - https://www.schedulingwiz.com

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