Florida Email Ballot Law Drives Surge in Electronic Voting Inquiries

North Palm Beach, Florida - May 2026 - Community associations across Florida are increasingly evaluating electronic voting systems following a significant legislative update that took effect July 1, 2025.

Under amended Section 718.128, Florida Statutes, condominium associations are now required to accept electronically submitted ballots via email - even if they have not adopted a formal online voting system. Associations must designate an official email address for ballot receipt and establish procedures for handling these submissions in compliance with the statute.

The update has created practical challenges and, in many communities, uncertainty about how to administer elections while maintaining ballot integrity and consistent recordkeeping. As a result, many boards and community association managers to take a closer look at structured electronic voting platforms. Under Florida Statutes §718.128 (condominiums) and §720.317 (homeowners associations), associations may conduct board elections, amendment votes, and surveys through an internet-based voting system - provided the platform meets specific requirements for owner authentication, ballot secrecy, and audit readiness. To implement such a system, a board must first adopt a resolution and provide each owner with a way to consent to become an e-voter.

"We are seeing a significant increase in inquiries from associations that previously relied entirely on paper ballots," said Lisa Ziemer, Founder & CEO of IBA Technology Consultants LLC (CONDUU). "Many boards are realizing that low voter turnout and quorum failures are not inevitable - they are often a logistics problem that digital tools can solve."

Among the documented advantages of electronic voting: associations can reduce costs associated with printing and mailing paper ballots, reach owners who are not physically present during election season, eliminate common ballot errors such as missing signatures or unsealed envelopes, and generate secure audit trails that support compliance and dispute resolution.

As Florida's January 1, 2026 website compliance deadline for condominium associations with 25 or more units approaches, many boards are reviewing their broader digital infrastructure - including how elections and owner communications are managed.

For more information about Florida's electronic voting requirements, visit: https://conduu.com/electronic-voting/

Lisa Ziemer, Founder & CEO
IBA Technology Consultants LLC
1200 Marine Way, North Palm Beach, FL 33408
info@conduu.com
+1 833-661-2600

Based in North Palm Beach, Florida, CONDUU provides HOA & Condo Websites, Electronic Voting, and Property Management Software designed to support Florida's legal requirements for community associations. The company focuses on secure member access, compliant document hosting, and statute-compliant solutions for HOA and condominium governance.

This release was published on openPR.