Intelli Catalog: Simplify Spare Parts Ordering | Intellinet Systems

In aftermarket operations, OEMs must ensure a continuous supply of spare parts. A smooth parts ordering and fulfillment process not only builds customer trust in the brand but also helps OEMs attract returning customers.

While maintaining a constant supply of spare parts is essential, OEMs face several challenges in fulfilling parts orders. Without a streamlined process of managing spare parts catalogs, dealers encounter difficulties and inaccuracies in finding the right spare part and placing its order. To mitigate these challenges, Intelli Catalog, as a spare parts catalog software, structures the catalog data efficiently to enable quick spare parts search and efficient parts ordering.

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This article will discuss the challenges involved in spare parts ordering and how Intelli Catalog helps in overcoming them. We will also discuss the features offered by the Intelli Catalog and how implementing this software helps OEMs simplify their spare parts ordering process.

Challenges Involved in Spare Parts Ordering

Dealers may face challenges while placing spare parts orders, like difficulty searching for the needed parts, limited or no visibility in the available stock, and others. Let's have a look at these challenges in detail below:

1. Unorganized Parts Information

When the data is scattered, it becomes challenging to find crucial information about spare parts, such as the serial number and part description. Technicians require more time to find the needed part, which causes delays and prolonged downtime.

2. Slow and Complicated Parts Search

In the absence of quick search tools, technicians find it difficult to search for a specific spare part. This restricts them from making an accurate search using the part's VIN/search number or barcode. Technicians need to go through extensive catalogs to identify the required part, which increases the risk of errors and ordering incorrect parts.

3. Poor Control of Stock Levels

When there is no streamlined process of listing spare parts and updating their availability, dealers lose control over the stock levels. This limited to no visibility into stock levels creates stock imbalances and leads to either stockouts or overstocking. When the demanded parts are out of stock, it causes service delays and prolongs downtime, hampering the brand's reputation. On the other hand, overstocking results in wasted capital and higher storage costs. Poor visibility into stock levels also makes it difficult to identify obsolete parts and obstructs the supersession process.

4. Inaccuracies in Managing Spare Parts

Without a suitable tracking system, dealers may misplace parts or misidentify them. This makes it difficult to find the needed part quickly. Due to this, dealers are unable to access the required part instantly. It leads to prolonged downtime and causes delays in service.

5. Operational Challenges

The majority of OEMs operate on a global level. Such wide operations make it challenging to manage multiple suppliers simultaneously. Handling numerous orders from many suppliers is a complex process. It often leads to inefficiencies and rising costs for the OEMs.

How Does Intelli Catalog Simplify Spare Parts Ordering?

Intelli Catalog is an advanced parts catalog software that helps OEMs streamline how they handle their spare parts inventory efficiently. This software automates the spare parts identification and ordering process and reduces the burden of manual processing. With an interactive interface, dealers can easily navigate through the parts catalogs and complete parts lookup easily and accurately.

Below are the salient features offered by Intelli Catalog that help in simplifying spare parts ordering.

1. Streamline Identification and Ordering

Identifying the correct spare part accurately and quickly is the major objective of the Intelli Catalog. It provides the following features that help dealers find the required spare parts easily and accurately:

A. Multiple Search Options:

Intelli Catalog offers multiple search options so that the dealers can search for the right spare part with whatever information they have. They can use either VIN/serial search, figure search, model search, or part search to find the accurate spare part. These diverse search options allow dealers to dig into the parts catalog extensively and find the required part.

B. Parts Highlighting and Hotspotting

To make parts identification an easy task for dealers, Intelli Catalog provides complete highlighting of the specific part and assembly. Using this feature, dealers can view that particular part in 2D and 3D illustrations and easily differentiate it from the other adjacent ones. This feature comes in handy when the machine assembly is too complex and parts are difficult to recognize.

C. AI-Enabled Natural Language Search:

By using AI-powered search, dealers can skip the lengthy hierarchy involved in searching for spare parts. Dealers can simply input a prompt with whatever details they have in the search bar. AI algorithms analyze the prompt using natural language processing and interpret the command. After analyzing data across the catalog, the most relevant spare parts are recommended by the system.

D. Seamless Parts Supersession:

With evolving technology, parts become outdated frequently and are updated or replaced with new ones. This makes it difficult to identify the exact part in case it has been updated over time. To overcome this problem, Intelli Catalog provides seamless representation, allowing dealers to go through the parts history and check if it has replaced an older part they might be looking for.

E. AI-Powered Image Identification

MagicPic is an upcoming feature of Intelli Catalog that allows dealers to enhance the image of spare parts simply by uploading their pictures. Advanced AI algorithms will improve the picture to studio quality, enabling them to identify the required part easily through its image.

2. Stock Forecasting

With structured and updated information on the parts catalog, dealers have clear visibility into their existing stock levels. Transparency in the availability of each spare part enables them to plan their parts acquisition better. By analyzing historical demand, dealers can predict the upcoming demand for spare parts and manage their inventory accordingly. This structured approach enables dealers to order parts with higher demand much in advance and prevent stockouts.

3. Seamless Integration with DMS and ERP systems

Intelli Catalog integrates easily with other existing systems, such as dealer management systems and enterprise resource planning systems. Once the integration is successful, Intelli Catalog ensures a smooth flow of data between the catalog and other systems. This eliminates the need for manual data entry, reduces the risk of human errors, and improves parts ordering efficiency.

4. Interactive Interface for Catalog Navigation

This software powers the dealers with an interactive interface that allows them to navigate through the parts catalogs seamlessly. This helps them to find the required part, identify it accurately, and place an order directly through the catalog. Such a collective approach ensures that dealers place the right order easily within a few minutes.

5. Spare Parts Tracking

Intelli Catalog offers an integrated module for managing orders and streamlining the ordering process. This enables dealers to easily select the required part and check out quickly. With a digital interface, they can also monitor all their orders in one place, saving both time and effort.

6. Enhanced Decision-Making

With easy access to accurate information about spare parts, dealers can identify the required part quickly and accurately. This helps in reducing errors and improving the efficiency involved in the spare parts ordering process. Exclusive features of Intelli Catalog, such as real-time stock updates and mobile accessibility, help dealers plan resources better and make informed decisions.

Conclusion

As the market for spare parts is growing, OEMs need to ensure a consistent supply of parts for an efficient supply chain. To enable dealers to identify spare parts accurately and place orders easily, a streamlined process or tool is essential.

Spare parts catalog software, such as Intelli Catalog, comes to OEMs' rescue here and streamlines the parts identification and ordering processes. With multiple search functions and multi-language support, this software allows dealers to look for the required parts easily and quickly.

To help dealers and technicians identify the right spare part and reduce the risk of manual errors, implementing the Intelli Catalog is a wise choice for OEMs. It simplifies the spare parts ordering process and improves the efficiency of your supply chain management.

To know more about our aftermarket solutions, connect with our experts today: https://www.intellinetsystem.com/contact-us

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Intellinet Systems
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Website: https://www.intellinetsystem.com/
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About Us
Intellinet Systems stands as a seasoned leader in the tech industry, with over a decade of experience delivering specialized aftermarket software solutions for global OEMs. Our deep domain expertise and commitment to innovation have positioned us as visionaries in reshaping the post-purchase experience, ensuring OEMs and their customers benefit from smarter, more efficient solutions.

But our journey doesn't stop there-we're also at the forefront of AI and generative AI innovation, exploring bold new frontiers in technology. As architects of the digital future, we're driving the transformation toward more intelligent, connected ecosystems. With a forward-thinking mindset and a passion for redefining what's possible, we guide our partners into a smarter, more interconnected world.

This release was published on openPR.