Hoppe inventory software provides an overview of office furniture & IT equipment

Office furniture, IT equipment, devices and tools are part of a company's fixed assets. Every company is required by law to keep an inventory of these assets.

However, it does not make sense to inventory only the business inventory for a possible audit. It is more effective to also record acquisition dates, warranty and maintenance periods, purchase value, any repairs, history and location (rooms, persons).

The inventory should also not take much time.

An inventory app for mobile recording can be very helpful for this.

Ulrich Hoppe, Hoppe Unternehmensberatung believes that inventory software puts companies in an excellent technological position for the future.
The software sets the course for digitalization.

To meet these requirements, it is not enough to keep inventory lists in the conventional way using Excel spreadsheets, for example.
Professional inventory software offers additional functionality, above all transparency and clarity. In addition to various import/export functions, this software also has the option of integrating mobile devices.

Barcode labels are used for inventory recording, which are affixed to each individual item of furniture. IT equipment such as computers, printers or notebooks are usually recorded using the serial number. Once assigned, the barcode remains on the piece of furniture throughout its entire life cycle and is linked to this item. This barcode also moves with the item when it is relocated within the company. This inventory is then assigned a new location in the inventory software. This means that the history of this item can always be traced throughout its life cycle.

How future-proof is your own inventory management system?
Inventory management systems https://www.Inventarsoftware.de form the backbone of companies. They ensure the transparency of all assets and operating resources. However, many medium-sized companies put off modernizing their inventory management solutions.

The benefits of good inventory management systems are well known:

* Increased efficiency: software integrates various business processes such as managing office furniture, documenting IT equipment, coordinating user changes and preparing for relocation into a single system. This eliminates redundancies and increases efficiency.

* Real-time information: Through centralized data storage, systems provide real-time insights into company data. This enables the inventory manager to make informed decisions based on up-to-date information.

* Cost savings: By automating processes and improving data accuracy, inventory management systems help to reduce costs. For example, they reduce inventory levels and minimize errors in inventory processing.

* Scalability: Inventory management systems are generally scalable and can grow as a company grows. They offer the flexibility to add additional modules or users when required.

* Compliance and reporting: Inventory management systems facilitate regulatory compliance and allow easy generation of reports for regulatory requirements or internal monitoring purposes

What the inventory manager should expect from good inventory software

First of all, extensive data must be collected in order to properly manage the company's inventory. To do this, the inventory manager https://www.Inventarsoftware.de also needs information about the time of acquisition and storage location (rooms, people if applicable) of fixtures and furniture, their value, any repairs and new purchases.
Modern inventory management is therefore based on inventory software with which assets can be inventoried comprehensively, but also quickly and above all intuitively.

This requires that the inventory can be easily assigned to a specific cost center, group or category. In addition, the software should create a history for each individual asset in order to be able to quickly and efficiently recognize when it is the right time to carry out repairs. If warranty periods still need to be taken into account, the software should also be able to generate a legally compliant inventory and insurance certificate. Furthermore, the software should be multi-client capable so that the program can be used by several employees at the same time, regardless of the data records of other colleagues.

The inventory software should also have various evaluation and reporting options. It is also important to be able to compare the actual stock of goods with the target stock and to determine the differences quickly and transparently in order to update stocks without great effort.

The inventory software offers a quick and convenient overview

In view of such requirements, simply attaching an inventory label is not sufficient to cover all the necessary features. The inventory software developed by Hoppe Unternehmensberatung offers companies and public authorities a quick and convenient overview of their assets. With regard to double-entry accounting, the inventory software is also very suitable for cities and municipalities. The inventory software complies with the recommendations for keeping inventories of tangible fixed assets issued by the municipal joint office for administrative simplification.

How can the initial data of the inventory assets be recorded?

The inventory software https://www.Inventarsoftware.de is first used to record all rooms and their floor plans. Predefined input fields for location, group and category are available for this purpose, simplifying the initial entry. The display is based on the familiar Windows Explorer tree structure. The subdivision can comprise up to four hierarchically arranged levels according to category, cost center and location. Each recorded item can be supplemented with corresponding attachments, such as images, operating instructions or invoices. Based on comprehensive evaluation and analysis options, the data of the inventory planner can be displayed graphically and clearly with almost any desired level of detail.

All users have access to the inventory software via the network and can work on the corresponding inventory list in parallel. The inventory master data can be easily maintained. This applies, for example, to the recording of purchase and sales data or the allocation of cost centers for individual inventories. The user is also supported here by comprehensive search and filter functions. Lengthy searching and researching is no longer necessary thanks to the full text search and the various evaluation options for the inventory lists.

The scanner eliminates the need for time-consuming stocktaking

The use of barcodes, which are affixed to items of furniture and equipment, speeds up the inventory process considerably. The inventory of IT equipment such as computers, printers or notebooks, on the other hand, is usually carried out using serial numbers. Manual recording carries a considerable risk of error. The barcode scanner helps to reduce these errors to a minimum and make the inventory process more efficient.

Hoppe Unternehmensberatung has developed a very efficient and intuitive app for iOS and Android for the simple recording of barcodes. You can add a corresponding image, film or voice recording to each inventory item. Geodata can also be recorded and saved for each data record. The inventory software has an extensive selection of import and export functions for Excel, CSV or Access files.

Conclusion

The inventory software provides the necessary transparency in inventory management. Among other things, the aim is to identify potential savings and thus use the usually tight budget efficiently. With the inventory software, the inventory list can be kept up to date for the next audit without a great deal of effort. In addition, the data from the inventory can be used as a legally compliant inventory and insurance certificate. The use of additional integrated solutions for scanning barcodes significantly reduces the effort involved in inventorying. With a detailed inventory list, the user always has an overview of all assets. On this basis, the costs for replacement purchases can also be calculated more precisely and financial resources can be used in a more targeted manner. This helps to avoid bad investments.

Further information:

Hoppe Unternehmensberatung offers a free demo version.
Here you can test the software without obligation.

https://www.Inventarsoftware.de

https://www.Inventarsoftware.de

Hoppe Unternehmensberatung
Seligenstädter Grund 8
Heusenstamm 63150
Germany

https://www.Inventarsoftware.de

Herr Ulrich Hoppe
+49(0)6104/65327

info@Inventarsoftware.de

For decades, Hoppe has been one of the leading providers of inventory software that efficiently supports companies in asset management. Hoppe Unternehmensberatung is the competent partner in matters of inventory and combines many years of experience in application-related solutions with competent, individual consulting to optimize business processes and exploit rationalization potential.

The management consultancy in Heusenstamm, Hesse, counts companies, public administrations and organizations of all sizes and sectors among its long-standing customers - 10,000 satisfied users now use the inventory software.
Municipal administrations, job centers, local authorities, schools, universities, hotels, banks, hospitals, care facilities, colleges ...

This release was published on openPR.