Some QuickBooks' Housekeeping Techniques to Keep It Running Smoothly and Efficiently
As a tenet, a company file should be limited to 100 MB and while there are a few ways this could be handled and contained, the best option would be to start a new company file. Condensing data will compress the file, but will also delete all transactions. There is a limit to the number of list items (classes, customers, jobs, classes, etc.) that you can have in your file. A general rule of thumb to use: your total number of items should be below 14,000 overall, with QuickBooks Pro and Premier. The threshold is 100,000 for Enterprise.
To assist with some housekeeping techniques, the "Clean Up Company Data" replaces most of the transactions from the previous years with much smaller monthly journal entries. The details on your previous years are gone, but the P&L and balance sheet "should" remain intact. A backup should be made to be able to access detail data at a later point.
Starting a brand new company file should be the last approach as it would require recreating all the opening balances and all item lists. This can be done when current item lists are old and are getting close to maximums or if the database has become corrupted and irreparable.
For a professional approach on optimizing QuickBooks with no loss to data files, visit https://quickbooksrecovery.co.uk/quickbooks-file-data-services/quickbooks-file-optimization-service/
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